Accordion Content

Fall 2024 Drug and Alcohol Abuse Prevention Program

The National Center for Education Statistics collects, analyzes and reports data on American educational institutions, including Rosedale Bible College. To view a wide range of consumer information about RBC or other colleges, visit the College Navigator site. It is a free tool. The registrar has been designated as the point person to assist enrolled or prospective students in obtaining information on financial assistance, the school, graduation and completion rates, and security policies and crime statistics. The registrar is available Monday – Friday 8 AM – 5 PM. The registrar is available by phone at 740-857-1311 ext. 101 or by email.

How Aid is Awarded and Disbursed to Students

1. Your FAFSA determines your Expected Family Contribution (EFC).
2. Your individual Cost of Attendance (COA) is calculated by Financial Aid Services (FAS), our third party financial aid administrators. COA includes tuition, room and board, fees, books and supplies, transportation and personal expenses.
3. EFC is subtracted from the COA to determine each student’s demonstrated financial need. COA – EFC = NEED. The sum of all awards will not exceed the COA.
4. Packaging and federal aid eligibility is calculated and completed by FAS.
5. PELL grants will be automatically awarded based on the student’s EFC and PELL tables published by the US Department of Education.
6. FSEOG is also awarded automatically and is based on available funds and the student’s EFC.
7. Ohio College Opportunity Grant (OCOG) eligibility is determined based on the student’s EFC and state residency.
8. All institutional scholarships are included and added to the package.
9. Eligibility for Subsidized and Unsubsidized Direct Loans are calculated last. Students must be enrolled one-half time or more to receive federal loans.
10. Disbursement. Once a student’s aid package is determined, Title IV funds are drawn down by FAS from the US Department of Education into RBC’s account. After FAS notifies RBC’s financial aid office of the funds transfer, RBC’s accountant transfers the money into the student’s RBC account. Students will be notified via email when money is posted to the student’s account.

Student Rights and Responsibilities

Rights

1. You have the right to know what financial aid programs are available at your school.
2. You have the right to know the deadlines for submitting applications for each of the financial aid programs available.
3. You have the right to know how financial aid will be distributed, how decisions on that distribution are made, and the basis for these decisions.
4. You have the right to know how your financial need was determined. This includes how costs for tuition and fees, room and board, travel, books and supplies, personal, and miscellaneous expenses, etc., are considered in your budget.
5. You have the right to know what resources (such as parental contribution, other financial aid, your assets, etc.) were considered in the calculation of your need.
6. You have the right to know how much of your financial need as determined by the institution has been met.
7. You have the right to request an explanation of the various programs in your student aid package.
8. You have the right to know your school’s refund policy.

Responsibilities

1. You must complete all application forms accurately and submit them on time to the right place.
2. You must provide correct information. In most instances, misreporting information on financial aid application forms is a violation of law and may be considered a criminal offense which could result in indictment under the U.S. Criminal Code.
3. You must return all additional documentation, verification, corrections, and/or new information requested by either the financial aid office or the agency to which you submitted your application.
4. You are responsible for reading and understanding all forms that you are asked to sign and for keeping copies of them.
5. You must accept responsibility for all agreements that you sign.
6. You must perform the work agreed upon in accepting a university employment award.
7. You must pay back student loans and the interest accrued.

Students and/or parents of dependant students are encouraged to contact the Financial Aid Office if they have any questions regarding “Student Right to Know” information or other questions related to financial Aid.

FERPA policy

RBC is committed to protecting students’ information. Your information will not be disclosed without your permission except as outlined by FERPA. Most notably, FERPA permits institutions to release student information without their prior written consent in cases of health or safety emergencies.

How and When will Financial Aid be Disbursed?

Financial aid will be disbursed after the satisfactory completion of all required applications, and, if required, the verification process. Generally, aid will be disbursed to students within a few days after the class drop/add period. Financial aid will be posted to the students account and can be accessed through the business office. In addition to completing the FAFSA and all necessary forms, students must meet the Satisfactory Academic Progress requirements to receive aid.

Terms and Conditions of FWS Employment

Each year the business office hires Federal Work Study (FWS) eligible students for a variety of jobs on campus. Terms, conditions, job descriptions and wage amounts are available from the business office upon request. An application for a campus job is available online or upon request from the business office.

How do I obtain my GED?

Students who have not graduated from high school are not eligible to receive Title IV funds. RBC does not offer a GED program on campus but will assist interested students in finding a local venue where that test can be taken. Please contact the financial aid office if you need assistance in completing the GED test.

POLICY ON RETURNING AND REFUNDING OF TITLE IV FUNDS

Change in Enrollment Status. When a student changes the number of credit hours they are enrolled in (change of enrollment status) prior to the drop/add deadline, their bill, Cost of Attendance, and all financial aid will be recalculated. If a student withdraws from a course after the drop/add deadline, no change is made to tuition costs or student aid. There is normally no refund for courses dropped after the drop/add deadline (withdrawal). Please see “Withdrawal from Courses” policy for more details.

Withdrawal From College (All Courses). When a student withdraws from the college, the financial aid office will determine how much federal aid the student has earned and if they will need to return aid based on the policies in the Federal Student Aid Handbook.

Calculating withdrawal date. A student must directly contact the registrar in one of the following ways to make their decision to withdraw known: in person in the registrar’s office, with written communication (such as email or letter) or by telephone. The registrar will communicate within two business days to the financial aid office, affected faculty, and the Dean of Students that the student has withdrawn and the official withdrawal date.

If a student ceases attending classes but does not follow the official withdrawal policy, the school will use the last known date of class attendance as the official withdrawal date.

Calculating aid earned. The official withdrawal date is counted as a completed day. Weekends and holidays are counted in the total number of days in the period of enrollment and as days completed with the exception of weekends and holidays that fall within scheduled breaks of five days or more.

The percentage of aid earned will be calculated by dividing the total number of days in the period of enrollment by the number of days completed, according to the official withdrawal date. This is the percentage of aid earned by the student. If this calculation is equal to or greater than 60%, the student has earned 100% of the federal aid for that period.

Financial consequences of withdrawing. Before withdrawing, students are encouraged to speak to the financial aid office to fully understand the impact of withdrawing. Based on the percentage of aid earned, RBC’s financial aid office will work with Financial Aid Services (or other third party administrator) to determine the amount of aid that a student must return. This return may result in a balance on the student’s account that the student will owe to the college.

Students living on campus in dorms are required to be full-time. Withdrawing from a class or classes may make the student ineligible to live in on-campus dorms.

A school must return Title IV funds to the programs from which the student received aid during the payment period or period of enrollment as applicable, in the following order, up to the net amount disbursed from each source:

• Unsubsidized Direct Loans (other than Direct PLUS Loans)
• Subsidized Direct Loans
• Direct PLUS Loans
• Federal Pell Grants for which a return of funds is required
• FSEOG for which a return of funds is required

A school must return unearned funds for which it is responsible as soon as possible but no later than 45 days from the determination of a student’s withdrawal.

Refunds. Students who terminate their time at RBC by withdrawing from the college may be eligible for a refund, calculated in the following manner. Tuition and room and board amounts will be reduced by the same percentage determined to be un-earned financial aid. For example, a student whose withdrawal date yields a ratio of 55% for financial aid earned would have tuition and room and board reduced by 45% (the unearned portion). After 55% of both internal and external financial aid is refunded to source, any credit balance from payments will be refunded to the payer.

Procedure for Paying Federal Student Aid Credit Balances

A Title IV Federal Student Aid credit balance occurs when the amount of Title IV FSA funds credited to a student’s account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period.

Any FSA credit balance will be paid to the student (or parent for credit balances generated by PLUS Loan funds) by check no later than 14 days after the balance occurred. Alternatively, funds may be paid in cash if requested by the student with a written and signed request.

FSA credit balances may be left on the student’s account at the student’s request. An Authorization to Hold a Federal Student Aid Credit Balance form must be completed, signed, and dated. However, in no case will RBC hold an FSA credit balance of loan funds beyond the end of the loan period nor an FSA credit balance of other funds beyond the end of the last payment period in the award year for which the funds were awarded. Click here for the authorization form.

Satisfactory Academic Progress for Financial Aid

(PDF version)

In order for a student to receive Title IV, State of Ohio, or Rosedale Bible College financial aid, a student must demonstrate Satisfactory Academic Progress (SAP) toward graduation in their degree program as determined by Rosedale Bible College. Rosedale Bible College’s standard meets or exceeds the requirements set forth by the Department of Education and the Ohio Department of Higher Education. SAP is measured in the following ways:

1. Qualitative (Minimum GPA Standard). A student must maintain a cumulative GPA at least as high as the minimums on the scale below. The student’s cumulative GPA will be calculated at the end of each semester or term. If the student’s GPA does not meet the minimum requirement for their credit hours at the end of a semester or term, they will be placed on Financial Aid Warning.
   

   Attempted RBC Credit hours	0-12.99	13-18.99	19-60+
   Cumulative RBC GPA	1.500	1.700	2.000

2. Quantitativea. Pace (Minimum Pace Standard). A student must successfully complete at least 67% of their attempted RBC credit hours to remain on pace to graduate. This pace is calculated at the end of each semester or term in the following way:

   Cumulative Successfully Completed Credits divided by Cumulative Attempted Credits = Percent (Pace).

   If a student’s pace is below 67%, they will be placed on Financial Aid Warning.

   b. Timeframe (Maximum Timeframe Standard/Total Allowable Credits). To remain eligible for Title IV funds, a student must complete their program of study within 150% of the normal time frame. Based on this standard, students must complete RBC’s associate degree within 90 attempted credit hours.

   Note that credits calculated for quantitative standards include accepted transfer credits as well as all credits attempted at RBC.

   Students placed on financial aid warning will be notified by the financial aid office via email and/or letter notifying them of their failure to meet SAP. This notification will also include financial aid consequences and how to re-establish SAP.

Credit Classification

Credits are successfully completed for courses in which students earn a grade of A through D- or P (Pass). Credits are classified as attempted, but not completed in courses with grades of F, NP (No-Pass), I (Incomplete), or W (Withdrawn).

Transfer Credits

RBC will count transfer credits from other colleges and Advanced Placement hours from high schools that are accepted for the associate degree as both hours attempted and successfully completed. The transfer credits plus the credits received at RBC will be used for the quantitative measures explained above (pace and timeframe); however, only the grade point average earned at RBC will be calculated for the qualitative standard (minimum GPA).

Repeat Courses

Courses that are repeated, including courses repeated under RBC’s Freshman Forgiveness Policy, will count as attempted hours, and the grades earned each time will be included in the GPA calculations for Title IV SAP. For students taking freshman forgiveness, this may result in a higher academic GPA than the GPA calculated for SAP standards, since the SAP calculation must include the grades from both the failed course and the repeat course.

Withdrawals

Withdrawing from a course after the add/drop date results in a grade of W and the course credits are calculated as attempted, but not successfully completed for quantitative SAP standards. “W” grades are not included in the calculation for the qualitative SAP standard.

Incompletes

Courses with grades of I (Incomplete) at the time of SAP review count as attempted, but not completed credits for all SAP standards. The impact of an incomplete grade that is converted to a regular grade notation will take effect in the next SAP review.

How to Re-establish Satisfactory Academic Progress

As stated above, the SAP evaluation is made for each student at the conclusion of each semester or term of enrollment. Students who are not maintaining SAP for the first time will be placed on Financial Aid Warning. Students will be notified via email and a letter in their student mailbox that they have been placed on Financial Aid Warning. Students under Financial Aid Warning can receive financial aid without submitting an appeal for only one semester or term. At the end of the following semester or term, the student must meet the criteria for SAP. If unsuccessful, the student is ineligible for financial aid unless they submit an appeal, and it is approved.

An appeal must explain mitigating circumstances (e.g., documented serious illness, severe injury or death of a family member) and why the student failed to make SAP and what has changed in his or her situation that will allow him/her to make SAP at the next evaluation period. The appeal must be made in writing and submitted to the Financial Aid Office. The Financial Aid Committee will review the appeal and notify the student of a decision as quickly as possible but no more than five business days after the appeal is received.

If a student’s appeal is approved, he or she will be placed on Financial Aid Probation and can receive financial aid for only one semester or term. At the end of the semester or term, the student must meet the criteria for SAP. If unsuccessful, the student is once again considered ineligible for aid. The student may appeal again, but the latter appeal must be based on a different reason than the first appeal.

A student may regain their eligibility by meeting SAP standards in a later semester or term. If a student meets the qualitative and quantitative SAP standards at the end of a future semester or term, the Financial Aid Office will automatically reinstate their financial aid for the next semester or term.

SAP and Academic GPA

Since a minimum cumulative GPA (CGPA) of 2.0 is required for earning a degree at RBC, a student whose CGPA falls below 2.0 at the end of any semester or term is placed on academic probation (See Academic Probation policy). Calculating the academic CGPA mirrors the policies for financial aid GPA with two exceptions:

Courses repeated under the freshman forgiveness policy have the first attempt removed from GPA calculation in favor of the repeat attempt.

If one or more courses have a grade of I (Incomplete) at the end of a semester or term, those credits are not included in any preliminary CGPA calculations for determining academic SAP. However, the conversion to a normal grade (A-F) triggers an immediate recalculation of academic CGPA such that a student may be placed on or removed from academic probation partway through a term.

Graduation Rates

The “Student Right to Know” graduation rate and other statistics related to graduation and retention at RBC can be found at the College Navigator site.

Vaccination Policy

The State of Ohio requires all institutions of higher education to keep a Meningococcal and Hepatitis B Vaccination Status Form on file for each student living on campus. The law does not require students to be vaccinated against meningitis and/or hepatitis B. The intent of the law is to educate young adults on the risks of meningococcal disease and hepatitis B and to encourage prevention by vaccination. See these links to read about them: Meningococcal Meningitis and Hepatitis B. Complete your Vaccination Status Form here.

Employment Rates

Rosedale Bible College provides an associate degree program which is liberal rather than vocational. Many of our students go on to earn degrees which credential them for employment. The dean’s office conducts annual surveys of students who have transferred to other colleges. The average response over the last four years to the question of how well alumni believe RBC prepared them for further study was 8.1 on a 10-point Likert scale.

Constitution Day

Constitution Day is observed with a student body address presented by the student life team. The Library of Congress American Memory site provides numerous resources on the Constitution. These two links provide access: http://memory.loc.gov/ammem/amlaw/lawhome.html and http://thomas.loc.gov/teachers/constitution.html.

Voting information

The links below provide information for voter registration in Ohio and also for voting in national elections.
Voting in Ohio
National Voting

Institutional Ethics and Accuracy in Representation

It is RBC’s policy to represent itself accurately to potential students, enrolled students, accrediting bodies, and state and federal regulatory bodies.

Professional Judgement Policy

Students who feel that their financial situation is not accurately reflected by the FAFSA may request Professional Judgement to change elements of their FAFSA information. Click here to see RBC’s Professional Judgment Policy.

Request a Professional Judgment.

Information Security Program

RBC strives to keep student information safe and prevent identity theft and fraud. Click here to see RBC’s Red Flags Rules.

No Incentive Compensation

Section 487 (a)(20) of the Higher Education Act (HEA) prohibits a college from providing incentive compensation to employees or third party entities for their success in securing student enrollments or the awarding of Title IV Higher Education Act program funds.

These rules prohibit a college from providing incentive compensation for only two activities. These are:

1. recruiting or admissions activities related to success in securing student
enrollments, and,

2. making decisions regarding the awarding of Title IV HEA program funds in
the awarding financial aid.

The salaries of employees at RBC working in the area of recruitment and admissions are handled in exactly the same the same way as the salaries of all other employees. Salaries for all employees are negotiated upon hiring and are reviewed at least annually by the board. The board acts each year—generally in a meeting in May—to establish the budget for the new fiscal year beginning July 1, and at that time decides whether salaries will be adjusted to reflect changes in the cost of living.

RBC offers no incentive compensation for employees or third party entities for their success in securing student enrollments or the awarding of Title IV Higher Education Act program funds.

Annual Notice to Enrolled Students

Rosedale Bible College will notify all enrolled students annually of the availability of information that the institution is required to disclose according to 34 C.F.R. 668.41.(d)(5) . The notice will also briefly describe the information available. The information is listed here on the college’s website. A paper copy of this information can be requested by students at the registrar’s office.